Moving a team out of a cramped office space feels exciting until the actual moving day, when half the team cannot find WiFi passwords, and someone is still waiting on the desk. As a smooth transition is not just about luck, it is about checking the right boxes before the move-in day.
Having helped thousands of teams settle into our coworking space in Nehru Place, Delhi, we have put together this checklist that actually matters. Believe us , it is not the generic one.
Before you Sign Anything
- Do not book for exactly your team size. Add a 20 to 30 % buffer for hiring plans over the next 6 to 12 months, or you will have to search for a new space again.
- Check internet speed and backup. Just do not go by the tag WIFI AVAILABLE. Check for actual numbers and for dev teams or anyone on video calls all day; this single factor can make or break your productivity.
- Get a clear breakdown of what is actually included in your plan- meeting rooms, printing, parking ,pantry access vs what will be billed extra. Vague pricing gives surprises later.
- A space that looks calm at 4 pm on a Tuesday may look different at 11 am Monday. Make sure to visit the coworking space at the busiest hours to get an idea of the noise level and desk availability.
Two weeks before you Move In
- Get network credentials , badge access and any security clearances that you need to get sorted before the actual move-in. It should not be done on the day when your team is trying to log in.
- A move to a coworking space in Delhi works better when your team actually knows the reason behind it. Tell them the reason for the shift; simply a calendar invite for a new address won’t work.
- Popular slots in shared office spaces in Delhi fill up fast. If you have client calls or team meetings lined up, book meeting rooms in advance rather than assuming that the room will be free.
- Update your registered address and GST details ahead of time.
Move In Week
- If possible, you can try moving a small group of your team first to catch up on any set-up issues before the full team arrives.
- Create a single doc as “ new office rules” where you can add all the rules related to the new working space.
Why does this matter?
A move shapes how your team will feel about your move-in decision for months. Teams that transition smoothly tend to actually use the flexibility that coworking spaces offer .
Where Workly Fits Into Every Step of This Checklist
A checklist is actually helpful when someone helps you execute it. Here is how founders at Workly, coworking space in Nehru Place,Delhi help you execute the move-in:
- Workly offers flexible desks to cabins so you do not need to commit to a single space. Start with what you need and scale as you hire.
- Network credentials, wifi access, and badge set-up will be configured beforehand so the whole team can log in on day one without raising any support tickets.
- A dedicated point of contact at Workly will handle all real-time issues instead of routing every small problem through a generic help desk.
- Workly will follow up with teams after the first week-noise , desk comfort, access issues before they become recurring complaints.
In short, our team will handle the entire onboarding process to make sure your team is actually working from day one.
FAQ
How much lead time should I give before moving a team into a coworking space?
Ideally 2-3 weeks — enough time to sort IT access, update paperwork, and communicate the move clearly to the team.
Should I book for my current team size or plan for growth?
Plan for growth. Booking with a 20-30% buffer avoids the disruption of a second move within the same year.
What’s the most commonly overlooked step in a coworking move?
Updating address-dependent paperwork — GST registration, vendor contacts, and courier addresses are easy to forget until something gets misdirected.
How does Workly support teams during a move-in?
Workly assists with IT and network setup ahead of move-in day, flexible desk allocation as teams grow, and dedicated support for meeting room bookings during the transition period.
Bottom Line
A coworking move-in does not have to be chaotic. With a rigid checklist, clear communication and proper move-in, your team can be fully settled within days. At Workly, a coworking space in Nehru Place, we’ve built our onboarding process around exactly this checklist, so teams spend less time settling in and more time working.